My Subscriptions

If you want to, you can subscribe to a certain object or a certain function. This means that you will receive an email with all the changes that has been made to the object/function. The email is sent once according to the selected subscription frequency, (if no changes has occurred on the chosen objects/functions, no mail will be sent out). You can subscribe on the following types of objects: Documents, Images, Folders and Activities in the Activity Planner. 

When you want to configure your subscriptions, you choose My Subscriptions under My functions .

• Document management

  Click on the button Customize... behind Document management. In the window that opens, all document subscriptions are shown. Here you can delete active subscriptions that you no longer want to keep. You do this by checking the box behind the file/folder name, and then click on the button End subscription. You can also choose to turn the subscriptions on/off for the Top level by checking the boxes for Documents, Images (only for these two folders). If you have chosen to subscribe on a folder (own or one of Documents, Images), you will receive a subscription report about all new documents that are uploaded in that folder. The uploaded files also inherits the subscription choice, i.e. all new files will have subscription on in those folders.

  NOTE: The content of files varies depending on in which room you are when managing the subscriptions of the documents.

• Activity Planner

  Click on the button Customize... behind Activity Planner. In the window that opens, all active subscriptions are shown. Here you can delete active subscriptions that you no longer want to keep. You do this by checking the box behind the name of the activity, and then click on the button End subscription.

• Subscription frequency

  NOTE: You must first choose what you want to subscribe to in respective function (eg, in Document management, select the document/folder you want to subscribe to).
  Select how often an email with your selected subscriptions should be sent by the system.
  Select one of:

  • Instantly
  • Hourly
  • Daily
  • Every other day
  • Weekly

   

  NOTE: This settings are specific for each room you are in when managing the subscriptions.

• Document types

  NOTE: You must first choose what you want to subscribe to in respective function, (eg, in Document management, select the documents you want to subscribe to, then you can use Document type to overide your earlier selection so that the received e-mail only contains information about changed document of a specific type).
  Use Document types to select the type of document you want to subscribe on.

  • All (all documents you have selected to subscribe on)
  • Word document (only Word document you have selected to subscribe on)
  • Excel document (only Excel documents you have selected to subscribe on)
  • Powerpoint document (only Powerpoint documents you have selected to subscribe on)
  • PDF document (only PDF documents you have selected to subscribe on)
  • Text document (only Text document you have selected to subscribe on)