My Documents/Images

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You can reach My documents/My images by first clicking on My functions  and then on My documents/My images . Now you can see your stored documents/images in your personal document/image archive. Here you can create folders, change the name of documents/images and upload or delete documents/images from your document/image archive.

 

  • My documents/My images

 

  1. ​Upload documents/images

To upload a document/image, do like this:

  1. Choose My documents/My images  under My functions .
  2. Click on the folder My documents/My images . Your personal document/image archive is now shown in the main window.
  3. Choose a folder in your document/image archive. If you want your document/image to be stored in another folder, click on this in the document/image archive. If you want to create a new folder, simply click on the button New folder  in the toolbar and enter what name you want your new folder to have. Then click on the new folder in the document/image archive.
  4. Click on the button Upload file .
  5. Choose which documents/images you want to upload. You can upload four documents/images at the time.
  6. Click on Send files and they are stored in the chosen folder.

 

You can also use the Drag & Drop-feature by doing like this:

  1. Do the same as in items 1-4 above.
  2. Find the document/image you want to upload in Windows® Explorer for example. Mark the document name and hold the mouse button down the whole time.
  3. Move the cursor to the dotted area in the Upload files window and then let go of the mouse button. The document is now uploaded to your document archive. NOTE: This requires that your web browser supports HTML5.

 

  1. Create folders

If you want to have a nice structure on your documents/images by storing them in different folders, click on the button New folder . Write what name you want your folder to have and click Save. Your new folder is now created. Simply click on the new folder to enter it and, if you want, upload documents/images to it.

  1. Move documents/images

 

  1. If you want to move some of your stored documents/images, you choose which documents/images you want to move by checking the box behind the document/image name with the mouse.
  2. Click the button Cut .
  3. Navigate to the folder where you want your documents/images to be inserted. Click the button Paste  and your documents/images have now changed place.

 

  1. Delete documents/images

 

  1. If you want to delete some of your stored documents/images, you choose which documents/images you want to delete by checking the box behind the document/image name with the mouse.
  2. Click the button Delete  and the checked documents/images are now gone. NOTE: This step can not be undone.

 

  1. Edit properties of documents/images

You can also change the name of your document/image. This can be done in two ways:

Alternative 1

  1. Choose the document/image you want to change name of by checking the box behind the document/image name with the mouse.
  2. Click the button Properties .
  3. In the window that opens you can change the name of your document/image. NOTE: When you're in the folder My documents/My images, the only thing you can change is the name of the document/image. The other options are only available for documents/images in the folder Documents / Images.

Alternative 2

  1. Click on the icon for the document/image next to the document/image name.
  2. In the window that opens you can change the name of your document/image. NOTE: When you're in the folder My documents/My images, the only thing you can change is the name of the document/image. The other options are only available for documents/images in the folder Documents / Images.

 

  1. Version handling of documents/images

If you want to work with different versions of a document/image, you do like this:

  1. Click on the version number behind the document/image name.
  2. If you want to open a previous version of a document/image, choose the version you want to open in the field Version and then click on the button Open. Note that you can only open a document/image for reading this way, you can't open it for editing directly.
  3. You can also delete a previous version of a document/image by choosing the version you want to delete in the field Version and then click on the button Delete. Note that you can NOT delete the latest version of the document/image.
  4. In the field Version information you can see when the different versions has been created and by who. This information is generated by the system and can NOT be edited.

 

  1. Copy documents/images

 

  1. If you want to copy some of your stored documents/images, you choose which documents/images you want to copy by checking the box behind the document/image name with the mouse.
  2. Click the button Copy .
  3. Navigate to the folder you want your documents/images to be copied to and click the button Paste .

 

  1. Edit documents

When you want to edit a document there are two options. Either you save the document on your computer first, edit it there and then upload it to the room again, or you open it directly from the document/image archive, edit the document and then save it back to the room.

  • Save to computer first

 

  1. Click on the document/image name in your document archive.
  2. A question pops up asking if you want to open the file or save it to your computer. Click Save, and then choose where on your computer you want your document to be saved.
  3. Open the document/image and edit it. When you have finished editing, press the button Save  and close the document.
  4. Upload the document again by either clicking the button Upload file  or by finding the document/image you want to upload in Windows® Explorer for example and then upload it by using the Drag & Drop-feature.

 

  • Edit directly

 

  1. Click on the document name in your document/image archive.
  2. A question pops up asking if you want to open the file or save it to your computer. Click Open, and your document/image opens in the associated program (Word®, Excel® etc).
  3. When you have finished editing, press the button Save  and close the document.
  4. A question pops up asking if you want to save the changes in the room. Answer Yes and then OK. Your document is now stored in the document archive as the newest version. NOTE: You can't change view in your document archive while editing a document if you want it to be automatically saved back to the room. If you change view, i.e. moves to another folder in the document archive or switches to, for instance, the calendar, you will not get the question if you want to save the document in the room. Read more about this here.

 

  1. New document based on an existing

Creating a new document based on an existing one can be done in two ways:

Alternative 1

  1. Choose which document you want to base on by checking the box behind the document name with the mouse.
  2. Click on the button New based on .
  3. Choose New based on selection in the list that comes down.
  4. Enter the name you want your new document to have and then click Save to finish.

Alternative 2

  1. Click on the button New based on .
  2. Move to Choose ... in the list that comes down and move the cursor to the frame that appears.
  3. Choose which document you want to base on by clicking on the corresponding document name in the tree. 
  4. Enter the name you want your new document to have and then click Save to finish.

 

  1. New office document

If you want to create a new empty office file, simply move the cursor over the button New office document  and then choose which type of document you want by clicking on one of the six icons New Word documentNew Word 2007 document, New Excel worksheet, New Excel 2007 worksheet, New Powerpoint presentation or New Powerpoint 2007 presentation.

  1. Shortcuts

See description under Working with documents in a room.