Time administration

In Time administration you can administrate both the Time Types and the Submitted time reports.

In the tab Time types you can choose to Add, Edit, Disable/Enable and Delete Time types. You must have the role Administrator in the Lobby to work with Time types, i.e. this function is not accessible from inside a room.

Time administration is started by choosing Time administration   under Administration .

Contents

• Time types
• Submitted time reports

​

Time Types

NOTE: The predefined Time types:

• Regular can’t be deleted and you can only change Time factor.
• Overtime can’t be deleted and you can only change Time factor.

​

• Add Time type

​

1. Choose Time administration  under Administration .
2. Click on the tab Time Types.
3. Click on the button Add , a new default time type is added.
4. Click on the Name field and define the name of the new Time type.

• Edit Time type

​

1. Choose Time administration  under Administration .
2. Click on the tab Time Types.
3. Choose the Time type you want to edit and select the field you want to change.
   1. Click on the Name field and edit the name of the chosen Time type.
   2. Click on the Time factor field and edit the time factor of the chosen Time type.

• Disable/Enable Time type

​

1. Choose Time administration  under Administration .
2. Click on the tab Time Types.
3. Choose the Time type you want to disable/enable.
4. Click on the button Disable group(s ) . Now the time type will be strikethrough and cannot be used, but will not be deleted. Any time you can enable this group with the button Enable this group .

​

• Delete Time type

​

1. Choose Time administration  under Administration .
2. Click on the tab Time Types.
3. Click on the Time type you want to delete.
4. Click on the button Delete .

NOTE! If the selected Time type has been used, (the time type has been used by at least one user to report time), the Time type remains in the Time type list, (disabled), but it can’t be used because the Time type is removed from all Type of time drop down menus. If the Time type has not been used, (the time type has not been used by any user to report time), the Time type when deleted from the Time type list, it will be removed from all Type of time drop down menus in My time reporting.

Submitted time reports

In the tab Submitted time reports you can as a portal administrator see all ongoing time reports from the resources in the portal. You also got the possibility to Submit the already reported time and close the possibility for the resources to continue to report time on the selected month.

• Submit a time report

​

1. Choose Time administration  under Administration .
2. Click on the tab Submitted time reports.
3. Click on the Submit button to the right of the name of the resource you want to submit the time report for. Now the already reported time for the month will be “frozen” and the possibility for the resource to continue to report time on the selected month is closed.

NOTE: If a resource has submitted the reported time for a month the button has changed to Send back. This means that the portal admin can reopen the time report and send it back to the resource for him/her to add more time for example.

• Send back a time report

​

1. Choose Time administration  under Administration .
2. Click on the tab Submitted time reports.

Click on the Send back button to the right of the name of the resource you want to send back the time report for. Now the resource can continue to report time on the selected month that before was closed. Now the button changes to Submit again.