Email

Contents

• Send email from the room
• Send email with a link to information in the room

Send email from the room

With the built-in email function in the room you can send email to users in the room as well as to external recipients. If you send an email from the room, it is possible to open that email later by clicking on it in the Event log in the Briefingboard for that room. To send email, do as follows:

1. Click on the button Send email/message in the toolbar and choose Send as Email.

2. Fill in the field To, either by manually writing the email address of external recipient or by choosing users from the room by clicking Recipient. Click on the names you want to send to, and then click Add.

3. If you want to send a copy to someone, fill in the field Copy, either by manually writing the email address of external recipient or by choosing users from the room by clicking Copy. Click on the names you want to send to, and then click Add.

4. If you want to send a blind copy to someone, fill in the field Bcc, either by manually writing the email address of external recipient or by choosing users from the room by clicking Bcc. Click on the names you want to send to, and then click Add.

5. Fill in subject in the field Subject.

6. Write the message in the field Message.

7. You can also attach a link to a part of the room if you wish.

   When you attach a link, you click on the button Attach link and a tree structure with Documents and Images is opened. Navigate until you find the object you are looking for, and then click on it. A link to the chosen object is now attached to your email.

8. If you want a copy of the email yourself, mark the checkbox Copy to sender.

9. If you want to add your personal contact information to you email, you mark the checkbox Add my contact information.

10. If you want to see how the email will look once you send it, you can click the button Preview email . When you're finished, just click the button Close.

11. Click on the button Send to send the email.

Send email with a link to information in the room

From the room it is easy to send email. In the toolbar you can click on the button Send email/message .

Then you execute the following steps:

1. Fill in the field To, either by manually writing the email address of external recipient or by choosing users from the room by clicking Recipient.
2. If you want to send a copy to someone, fill in the field Copy, either by manually writing the email address of external recipient or by choosing users from the room by clicking Copy.
3. If you want to send a blind copy to someone, fill in the field Bcc, either by manually writing the email address of external recipient or by choosing users from the room by clicking Bcc.
4. Fill in subject in the field Subject.

5. Write the message in the field Message.

6. If you want a copy of the email yourself, mark the checkbox Copy to sender.
7. If you want to attach a link to a part of the room click on the button Attach link and a tree structure with Documents and Images is opened. Navigate until you find the object you are looking for, and then click on it.
8. Click on the button Send to send the email to the chosen recipients.